The receiving hour
Tuesday, eleven in the morning. The cleaning-products distributor drops off twelve cartons and a thermal invoice already fading at the edges. Forty lines: “SHMP H&S 400ML CLS”, “منظف ارضيات ليمون 3ل”. Your product list calls them something else. So the invoice goes in the drawer “for tonight”, the stock is wrong until then, and the costs never get updated — which is how a shop ends up selling at last year's margin.
Three steps
- Inventory → Invoice from a photo (or the From a photo button on Receive stock). Take a photo opens the phone's camera; Choose a file takes a photo or a PDF.
- Read the invoice. AI reads it, and in a few moments the review page shows the photo next to the lines it found: product, quantity, pieces per carton, unit cost, line total, and the expiry and batch if you keep them.
- Check the supplier, the invoice number and date, the VAT (added on top, included, or none), on account or paid now — then Confirm and receive. Stock, costs and the supplier's invoice are posted in one go. A two-page invoice? Add the next page first.
Green, amber, red
Every line comes coloured, so your eyes go where they are needed:
- Green — sure: the product was matched by barcode or by what this supplier called it last time, and the line adds up.
- Amber — have a look: a match by name, with the best three candidates to pick from.
- Red — needs you: no match, or numbers that do not add up. Pick any product, make it a new product on the spot (name, barcode, piece cost, and a price from your usual markup), or skip the line.
A supplier you never had is the same: “New supplier”, with the name as printed and his tax number if it is on the invoice.
We never trust the reading's maths
The AI only transcribes. PosMasr redoes every sum itself — each line, the total, the VAT — and puts a banner on top: “Matches the invoice: 1,240.50”, or “Differs by 12.00: check line 4”, with a link that jumps to that line. A carton of 12 is read as 12 pieces (“12x1L”, “كرتونة 12”, a dozen), and the piece cost takes its share of any invoice discount. The same photo or the same invoice number twice is caught before anything is posted.
It learns each supplier
When you match “SHMP H&S 400ML CLS” to your “Head & Shoulders classic 400 ml” once, PosMasr remembers it — for that supplier. Next week the same line comes green. After two or three invoices from the same distributor, receiving him is mostly one look and one tap.
Where the photo goes
To be read, the photo is sent to the AI provider that reads it, so the first time a manager must agree to that in Settings → Invoice photos. Nothing is sent before. The photo we keep is shrunk and stripped of its hidden data (such as location), is not on any public address, opens only for signed-in users of your shop, and is deleted with your account.
Switched on shop by shop
- It is in PosMasr Cloud only, not in the program on your PC.
- A very faint or torn invoice can come back mostly red; then it is quicker to type those lines.
- It does not mark where on the photo each line was read; you compare by eye, with the zoom.
Readings in each plan
A reading is one page: a photo is one reading, a PDF counts each of its pages. A failure on our side does not count; a photo that was read but turned out unreadable does.
| Plan | Readings |
|---|---|
| Basic, Cashier | Not included (no stock in these plans) |
| Shop | 15 a month |
| Business | 20 a month |
| Chain | 40 a month |
| The 14-day trial | 2 in total |
The page always says how many readings are left this month. Plans are 1,999 (Shop), 2,500 (Business) and 5,000 (Chain) EGP a month — see the PosMasr Cloud page. The steps are in the manual.
Quick answers
Does it read handwriting?
Printed and thermal invoices best; amounts written by hand often, but not always. Whatever it reads, PosMasr checks the sums and colours the doubtful lines.
Can it post something wrong without me?
No. It only fills a draft. You confirm, and the totals banner tells you before you do whether the invoice adds up.
Will it change my selling prices?
It updates costs from the invoice. A price is suggested only for a new product you create from a line, from your usual markup, and you can change it.
Is this the same as “Connect your AI”?
No. That lets your own AI assistant read your shop; this reads supplier invoices for you. See Connect your AI.
Let the invoice type itself
Start the 14-day trial of Business, no card. Once invoice photos are switched on for your shop, the trial includes 2 readings to try them on a real invoice.
First year 20% off every plan and add-on — with the code
