One account that grows with your shop — into a full ERP
Most shops start with a till. Then come a second branch, a back store, a buyer who orders from five suppliers, an accountant who wants the invoices to match, a job that runs for three months with its own budget, an oven and a van the accountant wants depreciated, a second company in the family. Usually that is the day you buy a second program, then a third, and type everything twice. PosMasr Cloud grows instead: you switch on the module you need in the same account, with the same products, suppliers, team and books — and switch it off when you don't. Nothing to install: it is the same app.
Available now Procurement, Warehouses, Projects and Fixed assets in Business and Chain (an add-on for Shop: Procurement 300, Warehouses 300, Projects 300, Fixed assets 200 EGP a month — Fixed assets needs Books); Consolidation in Chain.
Settings → Modules: the suite à la carte
Every module is one card on one page: what it includes, how it is priced (in your plan, or an add-on by the month), and a switch. Your plan carries what every shop of its size needs; the rest you switch on the day you need it.
| Module | What it includes | In which plans |
|---|---|---|
| Sales and Till | Selling, receipts, products, the reports — always on | Every plan |
| Stock and Purchasing | Stock, receiving, stock-take, expiry, suppliers, purchase orders | Shop and up |
| Customers and Loyalty | Customers, credit, points, the stamp card, offers, instalments | Cashier and up |
| Jobs and the Credit Book | Job orders for laundries, tailors and repairs; the credit book and its reminders | Cashier and up (needs Customers) |
| Books | Invoices, quotes, the ledger, profit and loss, the balance sheet | Business and Chain |
| HR and Payroll | Attendance, timesheets, files, leave, payroll and payslips | Shop and up (payroll: Business) |
| Bookings | Appointments, the calendar, classes, your booking page | Business and Chain |
| Online Shop, Menus and Screens | The online menu, table QR ordering, the online shop, the screens | Business and Chain; add-ons from Cashier (prices) |
| Front Desk (WhatsApp) | Your WhatsApp answered by AI from your shop — coming with the next update | An add-on on Business and Chain, 750 EGP a month |
| Connections | Telegram, the accountant's export and feed; Zoho Books, Xero, QuickBooks Online, Daftra and Paymob coming soon | Business and Chain |
| AI | Ask your shop, the invoice reader, Connect your AI | Shop and up |
| Procurement New | Purchase requests and approvals, supplier quotes by link, delivery notes, the three-way match | Business and Chain; an add-on for Shop at 300 EGP a month (needs Stock) |
| Warehouses New | Several stock locations, bins, transfers in transit, batches and serials, counts | Business and Chain; an add-on for Shop at 300 EGP a month (needs Stock) |
| Consolidation New | A group of shops or companies on one dashboard, group P&L and balance sheet | Chain (any plan may join a group) |
| Projects New | Long jobs with a budget: phases, tasks on a board, the team's hours, costs, invoices by milestone, progress or time with retention and advances | Business and Chain; an add-on for Shop at 300 EGP a month (needs Customers) |
| Fixed assets New | The asset register with tag labels, monthly depreciation posted to Books, disposals, transfers and asset counts by scanning | Business and Chain (it needs Books); listed as an add-on for Shop at 200 EGP a month |
Off means hidden, never deleted
A module you switch off leaves the menus and the quick search (Ctrl+K); opening one of its pages takes you to its card. What you entered stays, and comes back when you switch it on.
It says what it needs
Procurement and Warehouses need Stock; Jobs and Projects need Customers; Fixed assets needs Books. The card names what must be on first, and a module another one needs cannot be switched off under it.
Per branch, and on your Today page
Switches are per branch: on Chain each branch keeps its own. The Today page shows a row of the modules you have on; Billing lists your add-on modules. A module outside your plan shows “Included from …” and Upgrade.
The owner buys a module add-on (Procurement, Warehouses, Projects and Fixed assets for Shop, the Front Desk) on Billing → Plan → “Add-on modules” (Buy / Cancel), or from its card in Settings → Modules (“Buy the add-on”) — or ask us on WhatsApp. Managers switch modules. The program on your PC has no Modules page.
From “we need it” to a matched supplier invoice
For shops with more than one buyer or more than one branch: who may ask, who approves, quotes from several suppliers, what really came to the door, and the supplier's invoice checked against both before it is booked. It sits on what you already have — purchase orders, receiving, supplier price lists, the invoice reader, Books.
1 · The request
Whoever has the right asks for products and quantities, a reason, a date needed and a preferred supplier per line — priced at that supplier's latest list.
2 · The approval
Per branch: up to an amount it is approved at once; above another, two approvals by two different people; in between, one. Never the requester, never the same person twice.
3 · Quotes by link
Up to 8 suppliers, each with its own link sent from your WhatsApp. They type price, quantity and a delivery date — and never see your costs. Side by side, the cheapest per line marked.
4 · The order
One order to one supplier, or split per line's supplier; or Pick a quote and its prices become that supplier's next price list.
5 · The delivery note
Per line: delivered, damaged (refused at the door, never in stock), accepted, over or short, batch and expiry. Partial deliveries, and how late it came.
6 · The three-way match
The supplier's invoice — typed, or read from a photo by the invoice reader — against the order and the delivery note. Within the tolerance it is posted; outside it waits in “Invoices to check”.
Monthly budgets
A monthly amount per product category, soft (a warning) or firm (passing it needs two approvals, whatever the request's size).
The exceptions queue
An invoice outside the price tolerance (1 % by default) or the quantity tolerance: accept it as it is with a note, dispute it, return it to the supplier, or match it again.
Posted where it belongs
With Books on, a matched invoice becomes a bill with the right VAT code and its due date from the payment terms, so the cash forecast sees it; without Books, the supplier's account takes the difference.
Supplier ageing and scorecard
What you owe each supplier by days past due (not due, 1–30, 31–60, 61–90, over 90), and per supplier: on time, fill rate, price against the orders, damaged.
Alerts and Ask your shop
The owner hears of requests waiting too long, invoices that did not match and late orders, with a line in the daily summary; Ask your shop answers “what is waiting for my approval?” and “which supplier is late?”.
Three new rights
Raise purchase requests, approve them, and match supplier invoices — given per person in Team → Rights. Managers and the owner have them all. Fixed rules, not AI.
Read more: Requests and approvals · Quotes by link · The three-way match · In the manual
Every place you keep stock, and what is on the road
The shop floor the tills sell from, the store room behind it, a central warehouse that is not a selling branch (and no extra branch to pay for), a van, consignment stock — each a location with its own stock, bins and min / max. Up to 50 locations.
- Transfers that travel: request → pick by scanning (a scanner or the phone's camera) → dispatch with a numbered transfer note and its QR → in transit → received, in parts if needed.
- Short, damaged or over at the receiving end goes to a manager, who writes it off or keeps it. Moves inside one branch are instant; between branches you choose instant (as before) or in transit (Chain).
- Batches and serial numbers travel with their expiry and cost; a serial already in stock is refused; recall finds a batch or a serial in every location, on the way, and the receipts it went into.
- Counts per location (everything, a category or a bin; blind for staff, a manager approves the difference), valuation per location at cost plus what is on the way, and replenishment from the location's source up to its max.
Read more: Warehouses and transfers · Batches, serials and recall · In the manual
Several companies, one picture — without the business between them
A family with a factory, two shops and a café, each its own company and its own account. The owner of a shop on the Chain plan creates a group and invites the other owners; each one approves before anything of their shop is read.
- The group dashboard: sales, profit, margin, stock value, cash, what customers owe and what is owed to suppliers — per shop and for the group, with the sales between the group's shops taken out.
- Group P&L and balance sheet from each shop's Books on one group chart; VAT side by side (never added); the closing of every shop and month; CSV, Excel or print.
- Ask the group: “sales of the group today”, “group profit this month”, “which shop is below budget” — the shop's own question reader, not AI.
- Between the shops: stock moved at an agreed price (a sale in one, a purchase in the other, settled later); products, prices and suppliers pushed to the shops that opted in, after a preview; one credit limit for a customer across the group.
Up to 20 shops a group, roles owner, accountant and viewer, leave any time. Group transfers are not posted into each shop's Books by themselves yet. Online only.
Read more: A group of companies · In the manual
Long jobs with a budget: phases, the team's hours, costs and invoices
For contractors, fit-out and maintenance firms, agencies, workshops with long jobs, event companies and printing houses. Each job is a project (PRJ-000123): the customer, the site, a manager, dates, a contract value and a budget split into phases — each phase with its budget, dates and milestone amount.
- Tasks on a board: an assignee, a due date, an estimate, a checklist and comments; four columns — to do, doing, review, done — moved with buttons.
- The team's time: hours typed on the phone, or “Clock in” / “Clock out” (one running clock per person). The hour's cost comes from HR's pay, else the salary on the staff record, else a rate in Settings → Projects. A weekly timesheet: “Approve the week” or “Send back”.
- Costs from where they happen: an expense on the Expenses page names its project; materials taken from stock lower the stock at once at the product's cost (refused when short); supplier bills, subcontractors and other costs typed on the project — a procurement supplier invoice by its number. Billable or not, with a markup %.
- Invoices: by milestone, by progress (% complete of the contract) or by time and materials (approved billable hours × the rate, plus billable costs with the markup); advances, and the retention held on each work invoice and released at the end. Preview before issuing.
Read more: Projects · Billing, retention and margin · In the manual
Budget against actual
Per project and per phase: the budget, the costs by kind, labour, what was invoiced and paid, the margin and its %. The list shows the totals and how many are late or over budget; the report downloads as CSV or Excel.
Through Books, or the customer's account
With Books on, a project invoice is a Books tax invoice with VAT and its payments are Books receipts; without Books it is a charge on the customer's account with the shop's VAT, and payments are recorded on the project. Milestone and progress together never pass the contract.
Field staff see their own work
Three rights: see the money, manage, approve time. Someone without the money right sees only their own tasks, time and projects — never the contract or the margin. The owner hears of late and over-budget projects, approved time not invoiced for 30 days, and retention due; Ask your shop: “how are my projects”.
Everything the shop owns for years — and what it is worth in the books today
The coffee machine, the shelves, the van, the tills' computers, the shop's fit-out: each one on the register with a tag (FA-000123) printed as a barcode label, its cost, its depreciation month by month posted to Books, where it is, and what happened to it.
- The register: photo, category, branch and place (a Warehouses location when that module is on), supplier, purchase and in-service dates, cost, salvage value, life, method, serial, warranty, and the state — in use, in store, under repair, disposed. Labels in the product labels' sizes.
- Where the cost comes from: a Books bill line booked to a fixed-asset account, a purchase paid now from cash or the bank, or a cost already in the books (with the depreciation booked before).
- Depreciation every month: straight line or declining balance, the first and last months counted in days. Each ended month: a preview first, then one Books journal per branch with a line per category — never posted twice. After the first run it runs each month by itself (you can switch that off), and the owner hears when a month waits.
- Sale or disposal on a day: depreciation to that day, the asset out of the books, the gain or loss; the money in cash, in the bank or on a customer invoice through Books, with VAT on a sale (on by default when the shop charges VAT; a tick decides).
- Transfers and changes of value: move an asset to another branch (Chain); a revaluation or an impairment changes its value and the depreciation after it.
Read more: Fixed assets and depreciation · In the manual
Asset counts by scanning
A count per branch or place: walk round and scan each tag with the phone's camera or a scanner. Found, missing, from somewhere else, unknown codes; closed with a note. A count changes nothing by itself: it is the list to act on.
Categories with their accounts
Equipment, furniture, vehicles, computers, shop fit-out — each with a life, a method and its accounts (asset, accumulated depreciation, depreciation expense, gain or loss), which you can change per category. The register and the depreciation schedule export to Excel or CSV.
Books' old asset page moved here
One register, not two: the assets you had in Books came over once with the same book values, and the old links open the new pages. Alerts: a warranty ending within 30 days, a month's depreciation waiting, a count open over 7 days. Ask your shop: “what is the book value of our assets”.
Where each one is
Every shop can try all of it in the 14-day free trial (it is Business). Each is off until a manager switches it on.
| Module | Basic | Cashier | Shop | Business | Chain |
|---|---|---|---|---|---|
| Settings → Modules | ✓ | ✓ | ✓ | ✓ | ✓ |
| Procurement | — | — | Add-on 300 EGP / month | ✓ | ✓ |
| Warehouses | — | — | Add-on 300 EGP / month | ✓ | ✓ |
| Transfers in transit between branches | — | — | — | — | ✓ |
| Consolidation: create a group | Can join | Can join | Can join | Can join | ✓ |
| Projects | — | — | Add-on 300 EGP / month | ✓ | ✓ |
| Fixed assets (needs Books) | — | — | Add-on 200 EGP / month, once Books is there | ✓ | ✓ |
| Connections to accounting programs and Paymob (coming soon) | — | — | — | ✓ | ✓ |
Nothing new is billed for Consolidation: it is part of Chain. The add-ons for Shop: Procurement 300, Warehouses 300, Projects 300 and Fixed assets 200 EGP a month (Fixed assets needs Books, which comes with Business and Chain); the owner buys them on Billing → Plan. The program on your PC: from 5.7.0, Gold has purchase requests, approvals and the supplier invoice's match on one PC (more); warehouses, groups, projects and fixed assets are online only.
Quick answers
Is this a second program I have to learn?
No. It is the same PosMasr Cloud account, the same login and the same products, suppliers and team. A module adds its pages to the menu when you switch it on; nothing is installed.
Can I switch off what I don't use?
Yes, in Settings → Modules — everything except Sales and Till. Its pages leave the menus and the quick search, and nothing you entered is deleted: switch it back on and it is all there.
I am on the Shop plan. Can I have Procurement or Warehouses?
Yes, as an add-on: Procurement 300 EGP a month, Warehouses 300 EGP a month (240 and 240 with the code AHLAN20, the first year). The owner buys it on Billing → Plan → “Add-on modules” (or ask us on WhatsApp). Both are included in Business and Chain.
Projects or job orders — which one do I need?
Job orders are for short tickets taken at the counter with a deposit — laundry, repairs, alterations — ready in days and collected as one ordinary sale at the till. Projects are for long jobs for one customer: a contract and a budget split into phases, the team's hours, costs from expenses, stock and suppliers, and several invoices by milestone, progress or time, with retention and advances. A shop may use both. Projects is in Business and Chain, and an add-on for Shop at 300 EGP a month (240 with the code AHLAN20, the first year); it needs Customers.
Do I need Books for fixed assets?
Yes. Depreciation, a sale and a transfer are journals in Books, so Fixed assets cannot be switched on before Books — and Books comes with Business and Chain, where Fixed assets is included too. It is listed as an add-on for Shop at 200 EGP a month (160 with the code AHLAN20, the first year), but a Shop can use it only once Books is there. If you kept assets in Books before, they are already in the register with the same book values.
Does the program on my PC have procurement?
Since desktop 5.7.0, yes, in the Gold package (and Platinum): purchase requests, approvals, the order made from the request, receiving, the supplier's invoice matched with the order and the deliveries, “Invoices to check”, supplier ageing and a Procurement home — on one PC, offline. Switch it on in Settings → Features. Quotes from several suppliers by link stay in PosMasr Cloud. Download the program.
Does the supplier see my costs on the quote link?
No. The supplier's page shows your shop, the products and the quantities only; the supplier types its own price, the quantity it can send and a delivery date. You send the link from your own WhatsApp, or copy it.
Can the till sell from the warehouse or the van?
Not directly: a till sells from its branch's shop floor. Move the goods to the floor first — inside a branch that is instant.
Do the shops of a group see each other's figures?
Only the people the group's owner names (accountant or viewer) see the group's pages, and only for shops whose owners approved. A shop's own owner, without a role, sees no other shop's figures; any shop can leave at once.
Is any of this artificial intelligence?
No: requests, approvals, the match, warehouses, the group, projects and fixed assets follow fixed, explained rules — the same data always gives the same answer. The one AI piece is the invoice reader, if you choose to fill a supplier invoice from a photo.
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In the manual: Chapter 43: modules, procurement, warehouses, groups · Chapter 44: projects and fixed assets
