Help centre · Step-by-step manual
Reorder and expiry
Choose the appropriate workspace and branch. Your plan, enabled modules and team permissions determine which actions are available.
41.8 Smart reorder and expiry control
Settings → Reorder and expiry: two switches. Expiry control needs lots on (Settings → Features). Both are fixed, explained rules, not AI: every line says why.
- Reorder reads the last 28 days (a day the item was out of stock does not count), the weekday, what is on order, the supplier's delivery days and a safety day, then says: “sells 6 a day, 3 days left, the supplier takes 2 days → order 48 (4 cases)”, within the shelf's
maxand the shelflife. Make the purchase order, then send it by e-mail, by WhatsApp (a prefilled message) or print it. Dead stock is listed too. - Expiry control: every lot within 7, 30, 60 or 90 days, with what will be left over at its expiry. Markdowns (30 % at 7 days, 50 % at 2, by default) apply to that lot only, automatically or after your approval, with labels showing the new
price. An expired lot is not sold: blocked (default), a manager's approval, or a warning. Return it to the supplier or write it off with the reason “expired”.
Plans: Shop and up online, Gold on your PC. No seasons: a Ramadan rush is not foreseen, so look over the quantities. More: Order the right amount, sell before expiry · Expiry dates
On this screen
Online · Reorder and expiry
What to buy today and lots near their date. Both stay hidden until you switch them on.
Empty boxes take the shop's defaults. The order is sent in the order language; returns are accepted up to the days before expiry you give.
A category: cover=days; watch=days; md=days:percent,… An item: sup=supplier id; cover; moq; pack; max; life=days; md=0 (no markdown). Leave the settings empty to remove.
Back · Smart reorder · Your plan does not include this yet. · Features · Expiry control · Board windows (days) · Supplier terms · The shop's language · Category and item settings · For · Category or item · Settings
Desktop · Reorder
What to buy today, per supplier: how fast each item sells, the days it has left, the supplier's delivery time and the days you want covered. Edit the quantities, drop lines, then make the purchase orders.
What to buy today · Switch on smart reorder · Supplier · Product · Class · On hand · On order · A day · Quantity · Why · Quantity… · Drop line · Add item… · Make purchase orders
Desktop · Expiry control
Lots near their date: the value at cost, whether the sales will clear them in time, the markdown due, and the lots to return or write off.
Switch on expiry control · Product · Batch · Supplier · Expiry · Days left · Quantity · Value · Left over · Markdown · Put the due markdowns in force · Print markdown labels · Write off expired · Return sheet…
Desktop · Settings…
A category: cover=days; watch=days; md=days:percent,… An item: sup=supplier id; cover; moq; pack; max; life=days; md=0 (no markdown).
An expired lot at the till · Block · A manager approves · Warn only · Mark down automatically (otherwise suggest and I approve) · Only lots that will not sell in time · Lines in the daily summary · Supplier · Delivery days · Order every (days) · Days of cover · Minimum order · Order language · E-mail
