A Z report typed twice in Tanta
Karim has a mobile-phone and accessories shop in Tanta, and a second branch in El-Mahalla. His accountant, Mr. Magdy, keeps the company's books in Daftra from his own office. Every night Karim photographs the Z report of each branch and sends it on WhatsApp; the next morning Magdy types it in: sales at 14 %, VAT, cash, card, returns. Then the hard part: the small shops that take chargers and covers on credit, each one an invoice to type, and each payment to find against the right invoice.
Nothing here is wrong; it is just slow and easy to get wrong. A digit typed twice, a return forgotten, a receipt that reached the till late after the day was already typed. Connections send all of it from PosMasr to the accountant's program, so Magdy checks instead of typing.
What goes, by itself
| In the shop | What the accountant finds in his program |
|---|---|
| The day's sales of a branch | One journal per branch per day: sales by VAT rate, the VAT, cash and card apart, returns, cost of goods if you want it, expenses |
| A customer buys on credit | The customer as a contact, and an invoice for the receipt |
| He returns part of it | A credit note |
| He pays some of what he owes | A payment, set against his oldest open invoices |
| A supplier bill or an expense in Books | A bill or an expense — only if you switch it on |
A day goes once it is closed, so the accountant opens yesterday in the morning; credit receipts and repayments go within a quarter of an hour. The figures are the same as your accounting export in PosMasr. Bills and expenses are off at first: if your accountant already enters the purchases himself, they would otherwise go twice.
Connecting, step by step
- The owner or a manager opens Settings → Connections and presses Connect on the program.
- Zoho Books, Xero, QuickBooks Online: you sign in on the program's own page, allow PosMasr, and choose the organisation (QuickBooks opens one company per sign-in). Your password stays with them.
- Daftra: you make an API key in your own Daftra, then paste it with your Daftra address. The key is kept locked and never shown again; see Daftra on the Connections page.
- The accounts: for each of your figures (cash, card, sales at 14 %, VAT, rent…) the page suggests an account from the accountant's chart, matched on your own account names. Accept the suggestions or change any. A document whose accounts are not chosen waits; nothing goes half done.
- What we send shows one day's documents as they will go, with the accounts they hit. Look at it with your accountant once, then it runs by itself.
The rules that keep the books clean
- Each document once. Every document keeps the program's number beside ours; a send with no answer is looked up before it is sent again.
- Never an edit of what the accountant has. A till receipt that comes late (an offline till that synced in the morning) goes as an adjustment journal of the difference; the day already sent is not touched.
- Your shop is only read. Connections never change a receipt, a customer or a balance in PosMasr.
- Problems are listed, not hidden. A document the program refused shows with the program's own words and a Send again button, after you fix the reason.
- Fixed rules, not AI. The same day always sends the same journal; nothing is guessed.
Daftra, in Arabic
Daftra is the Arabic accounting program many Egyptian accountants already use, so it gets the same flow: day journals, clients, invoices, credit notes, payments, expenses and purchase invoices. Names stay in Arabic exactly as you typed them: “Mohamed's accessories shop” reaches Daftra in Arabic, not as symbols. Our numbers start with POS-, so they never meet Daftra's own series. If your Daftra plan reaches one of its own limits, the document waits in the problems list with Daftra's message.
The whole list of programs, side by side, is on the Connections page.
What it does not do yet
• Coming soon, not on today. It is built; each program switches on once we finish its set-up with the provider. No dates promised.
• One way. It sends from PosMasr to the program; it does not bring the accountant's entries back into PosMasr.
• Their subscription is yours. You need your own account with the program; its price is your contract with that company.
• QuickBooks takes a company whose home currency is the Egyptian pound; a company kept in dollars is refused.
• No tax filing. It posts to your accountant's program; it does not submit anything to the Tax Authority.
• Four programs for now: Daftra, Zoho Books, Xero and QuickBooks Online.
• It is not in the program on your PC; it is part of PosMasr Cloud.
Which plans include it
| Edition | Connections to accounting programs |
|---|---|
| PosMasr Cloud | Business and Chain (and the 14-day trial) — no add-on |
| The program on your PC | — |
Basic, Cashier and Shop see the card locked, with the plan it starts from. Every plan side by side is on the PosMasr Cloud page.
Quick answers
My accountant works in PosMasr's own Books. Do I need this?
No. Books is fed by the till already. Connections are for an accountant who keeps the books in another program; see Books in PosMasr Cloud.
Do you see my Daftra or Zoho password?
No. Zoho, Xero and QuickBooks sign you in on their own page; Daftra uses a key you make and can delete in Daftra at any time.
Does it cost extra?
Not from us: it is in Business and Chain. The program's own subscription is between you and that company.
Is this artificial intelligence?
No. Fixed rules on your own receipts and Books; the same day always gives the same documents.
When can I use it?
Each program opens once its set-up with the provider is done. Tell us on WhatsApp which one your accountant uses, and we tell you when it is out.
Stop typing the Z report twice
Connections are coming soon. Tell us which program your accountant uses and we tell you the day it opens; meanwhile, start the 14-day trial of Business, no card, and see the accounting export it will send.
First year 20% off every plan and add-on — with the code
