A small receipt still needs a record
An employee pays for a delivery, buys cleaning supplies or travels to a job. By payday, the receipt is somewhere in a chat and nobody remembers whether it was paid back. Expenses in PosMasr keeps the claim, approval and reimbursement together, so the team can follow the same record.
Capture the expense while it is fresh
Attach the receipt and submit the claim with the relevant details. Mileage and per-diem claims can be recorded too. Receipt reading is available when the shop has enabled the invoice reader; check the extracted details before submitting. For work linked to a project, record the project so its cost stays with the right job.
Decide who can approve
Set the policy limits and choose one or two approval steps. Review the receipt and reason before approving. An approval records the decision; it should not be confused with the later reimbursement. Keeping those steps clear helps both the employee waiting for payment and the person reviewing the books.
Record how the employee was reimbursed
The supported routes are petty cash, bank transfer or the next payroll. Record the route used. Choosing bank transfer does not by itself mean that money has moved through a bank. A payroll reimbursement stays outside gross salary, so a business expense is not mixed into the employee's salary figure.
Keep the cash box accountable
Track the box's top-ups, spending and counts. Compare the recorded balance with the cash counted and review discrepancies while the receipts are still easy to find. With Books enabled, approved claims and cash movements post to the accounts. Reports can be exported by person, category or branch.
Start with one clear policy
Included in Business and Chain; for Shop, this add-on costs 300 EGP per month before VAT. Enable Expenses in Settings → Modules and buy an add-on in Billing → Plan. Agree who submits, who approves and who records reimbursement before the first claim. The feature page has the full overview.
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